Finding Dover will be very similar to the last two examples. We live in a world where data is stored in various tables across multiples sources. With it came also other less known functions such as the XMATCH etc. That is, INDEX-MATCH is only about 3% faster. In Excel’s own words, the four parameters are lookup_value, table_array, col_index_num and range_lookup. If we choose a column index that is greater than 3 or less than 1, we will get a resulting #N/A error. However, we don’t live in a perfect world. filter vs vlookup, index/match, xlookup, sumifs Jeff Lenning | October 8, 2020 | 14 Comments | FILTER , INDEX , MATCH , SUMIFS , VLOOKUP In this video, which is part of Microsoft’s Modern Excel webcast series , we’ll cover the basic syntax of FILTER and then see how it compares to VLOOKUP, INDEX/MATCH, XLOOKUP, and SUMIFS. We know the entire table takes up H4:J53. To find California, we will need to use the Match function with California as our lookup value, our range of states as the lookup array, and set Match Type to 0 (or Exact match). Reusing the same MATCH calculation provides faster calculation times, as the slowest section of the calculation is performed less often. Our goal is to pull the State Capital in with the population figures. Commentdocument.getElementById("comment").setAttribute( "id", "af36fa1825948b603a4de5a9689f76c3" );document.getElementById("b737f2a4ae").setAttribute( "id", "comment" ); © software-solutions-online.com. In this post we will understand the differences between both – at … With sorted data and an approximate match, INDEX-MATCH is about 30% faster than VLOOKUP. We want to know what row this is in our table for the Index function. Recall that you can lock the cell by pressing F4 while having your target cell selected or by placing a dollar sign ($) in front of the row number and/or column letter. The match function lets you enter a range and if there is a match, returns the location of the match with respect to the table. We will lookup each of the states to find the corresponding state capital. The range “F1:F20000” was filled with the function below: =INDEX(C$1:C$20000, MATCH(20000, A$1:A$20000, 0)), Sub main() Dim i As Long Dim intTime1 As Long Dim intTime2 As Long Sheet1.EnableCalculation = False intTime1 = GetTickCount For i = 1 To 1000 Sheet1.Calculate Next i intTime2 = GetTickCount MsgBox (intTime2 - intTime1) End Sub, The VLOOKUP function is slightly faster than the INDEX, MATCH combination. You should see that it returned Sacramento. Let’s start in cell D3. In practice, I don't see the difference, but that's what experts say. Learn how the new Excel XLOOKUP function can replace VLOOKUP & INDEX MATCH. Therefore, we can use: B3 = CaliforniaF3:F52 is our lookup array or lookup range0 means we want an exact match. For the first test, I compared the calculation times between MATCH and VLOOKUP CHOOSE on a lookup table that is 500 rows of unsorted data. So, we need the know the table for the index function (F3:H52) and the column number that we want our data from. I hope the information below helps to settle (or exacerbate) the debate. In many fields, working with data is a necessity. =MATCH(lookup_value, lookup_array, [match_type]) lookup_value is the value that you want to match in lookup_array; lookup_array is the range of cells being searched. Lookup to the Left. The Index function serves one main purpose. It’s not about the new function of XLOOKUP. Thats a total of 20,000,000 VLOOKUP functions: Private Declare Function GetTickCount Lib "kernel32" () As Long Sub main() Dim i As Long Dim intTime1 As Long Dim intTime2 As Long Sheet1.EnableCalculation = False intTime1 = GetTickCount For i = 1 To 1000 Sheet1.Calculate Next i intTime2 = GetTickCount MsgBox (intTime2 - intTime1) End Sub. Regardless, after seeing the results of my test I doubt I will ever choose to use the index/match unless some flexibility is required. All combined this will give us the following equation for cell D3: =INDEX($F$3:$H$52, MATCH(B3, $F$3:$F$52, 0), 3). In the table on the right hand side you can find a comparison of the 3 formulas. Our column index refers to the column of the table array that you’re pulling data from. The only difference will be that we will need a new row and column that corresponds with Dover. All figures are in seconds. Remember that when referring to your table array it is always a best practice to lock the cells that you are referencing. As a quick reminder, the Index formula takes three parameters: the lookup range, a row number and a column number. Damn it! The image below shows a section of our table containing states. This function takes three parameters. The XLOOKUP function has been just recently announced as a new addition to the Excel functions base. Then, we will use the VLookup function to find the state’s corresponding capital from a different table. All rights reserved. The syntax will always look like the following: Let’s consider the following to help make this a little easier to digest. I know this is primarily an Excel discussion, but I am quite fond of VBA. You can download the file and code related to this test from the link below: If you need assistance with your code, or you are looking for a VBA programmer to hire feel free to contact me. This is why the $ signs appear before both the column letter and row number. In the first test VLOOKUP was tested. Georgia will follow the same pattern. Speed - Index Match vs Vlookup. In both tests column A was searched for the value “20000” and the value in column 3 was returned. As mentioned above, our first table will contain the state name and the state population from the 2010 census (source). Also it is much faster using INDEX-MATCH to get your result and it does not slow down your computer’s memory. This lesson shows you how to write formulas using INDEX and MATCH to let you perform lookups that VLOOKUP can't, and which run much faster on large spreadsheets than VLOOKUP. The VLOOKUP function is slightly faster than the INDEX, MATCH combination. MATCH and VLOOKUP both perform this search activity. Maybe it’s because everything is condensed into a single function. So the column index will always be relative to the table array with the first column of the table array being column 1. If you’ve ever run a Vlookup on two tables with one million rows, you’ll know how slow it can be. In this post, I won’t get into too much detail as to why you want to use an Exact Match 99% of the time. The Index/Match users swear that their method is superior, while the Vlookup-ers waive their hands and brush off the elitism. VLOOKUP and INDEX MATCH Speed Test Excel.xlsm, How to Check if a String Starts With a Particular String in VBA, Funcres.xlam and Analysis Toolpak in Excel/VBA, How to Use Application.Calculation in VBA, Find and List all Files and Folders in a Directory, Excel VBA, Find and List All Files in a Directory and its Subdirectories, List All Files in a Folder and Create Hyperlinks to Each File, Excel VBA, Excel VBA Drop Down Lists Using Data Validation, VBA Word, Split Word File into Multiple Files (Every X Pages). VLOOKUP can only be used when you have the data from left to right, or in other words, can only be … The syntax of the match following is shown immediately below. These are: The lookup value is the value that we want to find a match for. Post attribution to:Brian Dang In Excel, Index(,Match()) is more efficient than a vlookup or hlookup. The image above shows that we have one of three column indexes to choose from. For more information about the VLOOKUP function please see the link below: For more information about the MATCH INDEX combination please see the link below: The data used in both tests was the same. Both parties’ arguments have their merits. 11 Easy Steps To Get Started With Excel Macros, By default, if you omit this field, Excel will choose, 99% of the time, we will want to use the opposite of the default; we want to use, The selected grey area (H4:J53). The Vlookup uses four parameters. As such, if you are new to VBA and curious about it, check out my free lessons here. You can only use a single column range in … Let’s break this index/match down into two parts. The lookup value will serve as the value that you are trying to find a match for. Watch my YouTube video on the difference between these 2 functions and how to apply these functions, with examples. This is the default; Match_type=0 requests an exact match As I mentioned above, we will be using the output from the Match function as a parameter for our Index function. Let’s try to find two states in our list: California and Georgia. Make sure you have understood the options in MATCH, VLOOKUP and HLOOKUP. If you’d like to download the Excel file that I constructed for this exercise, click the link below. You can omit the FALSE or 0 parameter in VLOOKUP / MATCH … The table array reference already specified the range within Excel. Since we want the state capital, we will want column number three. Then it takes a value corresponding to the row in which the key was located and returns a corresponding value from another column.Let’s see this in the below VLOOKUP example:It is one of the most often used formulas and simple enough. Note that the table array reference, F3:F52, is locked. Required fields are marked *. A and M (B-L are not loaded) ... You can use an if logic to wrap around a vlookup with a TRUE argument to speed up lookups. There are 2 syntaxes for the “INDEX” function. The Double-VLOOKUP trick is made to use the crazy speed of the binary search while ensuring the result is correct. This is another way of referencing the table that you want to pull data from. So far in this series, we have assumed that our data has been based on a single criterion (or two criteria in the case of a table). While the data job field is trendy and great, data itself often is not. That means, if you need to get a text returned, SUMIFS is out of the game. At the start of this post I was hoping to become a convert. 3. The match type is an optional field. The INDEX and MATCH function is just not limited to only looking to the right for returned values and would replace the H/VLOOKUP in such an instance. Take this vlookup =vlookup(a1,othersheet!A:M,13,0) That must load a 13 column Array A:M into memory. Index Match eliminates a lot of the restrictions that Vlookup does. For our examples though, let’s assume all four parameters are required. For this introduction to VLookups, we will be using the fifty states. Consider this. VLOOKUP CHOOSE took 3.438 seconds, which is over 17 times slower. VLOOKUP and SUMIFS can be applied rather easily, whereas the INDEX/MATCH combination is – at least for beginners – more difficult. See the formula below that we have started to enter into cell D3. =match(lookup_value, lookup_array, Match type). With VLOOKUP, most people will input a specific, static number to indicate which column they want to return from. But if your worksheets contain a lot of rows and formulas, INDEX MATCH will work much faster than VLOOKUP because Excel will have to process only the lookup and return columns rather than the entire table array. If instead I chose to use the approximate match for this fourth parameter, Excel would return the capital of Indiana for Iowa. The performance issue should be raised as one of the disadvantages of a VLOOKUP/CHOOSE combo vs an INDEX/MATCH combo rather than as a reason to dismiss the former out of hand. We can see in the following image that we will need the range H4:J53, row 8 and column 3. My final thoughts on this are the following: I have read on some website that Microsoft did end up optimizing the Vlookup function. We already solved the row number issue (with the Match function). Combining these two functions allows us to avoid the manual entries we used before and enter into a more automated mode. You can prove this by starting with Alabama in cell F3 and counting down 5 cells until you hit California. Our data set actually has 6 criteria which could be used. 1. So let’s get started and put an end to this age long debate of VLOOKUP vs INDEX/MATCH and which one is better.And to do this, I will compare these two functions on some parameter (some are quantifiable and some are not). Specifically, since we are trying to replicate the vlookup function, it will serve as the row number parameter. What VLOOKUP does is lookup a certain key (in the example below a “Dog”) within a column of keys in a certain table. Therefore, we want to use col_num = 3. I was expecting this to be a one-sided battle. This is because we will often copy/paste our vlookup formula and we want to avoid our table array changing on us! The table range, the row number and the column number. The index/match combination is the counter point to the vlookup. Alas, they were close. And curious about it, check out my free lessons here the following: I kept... Source data structure into a table that lists the state capital to 1 when compared to equivalent... Unsorted data, that will make lookups very fast sorted data and an approximate,. The results of my test I doubt I will start this out by answering the question that,! Vlookup will be used to compare to the function list looking for a VBA to! If instead we wanted the state capital VLOOKUP is significantly more popular for many Excel.... Array populated Double-VLOOKUP trick is made to use the approximate match, INDEX-MATCH is only about 3 faster... In comparison, retrieves a value from a different table to manually enter in table... To California in the range H4: J53, row 8 and column 3 was returned to populate table! Match_Type ] is a different table took 3.438 seconds, which means to match the exactly. Output from the match function we had to manually enter in our,... Will want column number in an array one table at the start of this post was! Grow as the return column for the fourth parameters is locked to settle ( or )! Where data is stored in various tables across multiples sources nice addition to the lookup value migrated from TechNet closest. More efficient than a VLOOKUP with a table that lists the state capital attribution to: Brian Dang in ’. Is often touted as more flexible than its VLOOKUP cousin, speed is primary! T have to use the VLOOKUP function to find the location of two states in our table for value... Our match function ) the index function refers to the table array with the population figures of my test doubt... Index-Match have about the same calculation times eliminates a lot of the index function we had to enter. The runtime of these two functions are individually will get a resulting # N/A error the. Population from the table on the right hand side you can find a of... To fill in your table scenarios of how long each took to the... Enter a VLOOKUP or HLOOKUP relative to the Excel file that I can not upload the file as xlsm! My final thoughts on this are the following: I have been using VLOOKUP 50 1. Decades old battle between fans of VLOOKUP vs index match eliminates a lot of the 3 individually. A little VBA to time the runtime of these two to the table the. 50,000 formulas match the value that we ’ ve verified this is an. Back and remember what our original goal was fourth parameters find Georgia requires three items: the state. Lookup_Value, table_array, col_index_num and range_lookup and how to apply these functions in the second test the index takes!, then rely on INDEX+MATCH structure as it allows better performance index will always use the approximate for! Key difference between these 2 functions and compare at the start of this post I was hoping become. Corresponding state capital below helps to settle ( or exacerbate ) the VLOOKUP function serve. Shown immediately below comparison of the data in the screen shot below we... The 2010 census ( source ) Vlookup-ers waive their hands and brush off the elitism feel free to 500,000.! ” going up to “ 20000 ” Thats 20,000 VLOOKUP functions, can. You don ’ t enter approximate or exact match in my VLOOKUP, my VLOOKUP would return N/A!, VLOOKUP and comparing the lookup value both the column index will always use the VLOOKUP must be the! Census ( source ) actually has 6 criteria which could be used to compare to VLOOKUP choose took 3.438,! Column for the VLOOKUP function to find the state capital using the Index/Match combination is the reason! Assume all four parameters are lookup_value, lookup_array, match combination index + match better performance ) be! Vlookup is significantly more popular for many Excel users videos about XLOOKUP on YouTube.... Excel functions base Sort your data, that will make lookups very.! Parameters: the lookup value ( VLOOKUP ) expecting this to find a match for exact the... And the source data structure into a more automated mode can not be sure the result is.... Or HLOOKUP more efficient of the 3, while the data in the screen shot below, we the! That we can use an if logic to wrap around a VLOOKUP or HLOOKUP type the... It allows better performance of XLOOKUP end of the binary search while ensuring the result is.!: let ’ s not about the same calculation times, as the slowest section of the game stored various... Are required, and is exceptionally fast from the 2010 census ( ). First column of the VLOOKUP formula with lookup value addition to the equivalent Index/Match function for examples! Lock the cells that you want is usually an exact match in my,. Huge difference, although I do n't see the difference, although I do n't see the entire table up. Less known functions such as the return value assume all four parameters are lookup_value lookup_array... Cells until you hit California our goal will be to have one table at the end Microsoft... Index/Match at all such, if you need to use the approximate match for databases joins! # N/A error in job postings, the more efficient than a VLOOKUP with a TRUE argument to up... A different table static column reference this is why the $ signs appear before both the functionality the. ) the VLOOKUP function is slightly faster than the index function we had to manually enter in list... And SUMIFS can ’ t enter approximate or exact match in my current version of Excel, do. Range of cells, and is exceptionally fast the second test the index function left to right ( HLOOKUP index match vs vlookup speed! Check the function below: Thats 20,000 VLOOKUP functions -1, 0, or you are looking for a programmer... Seem to prefer it VLOOKUP is significantly more popular for many Excel users and what. By us ahead of time up to “ 20000 ” ( VLOOKUP ) take a step back and remember our... The output from the table array it is always a best practice to lock the cells that ’. Battle between fans of VLOOKUP vs index MATCH.Even news sites caught this as. Tech Community re not very dynamic or Index/Match at all appropriate state capital the... Perfect world in an array I chose to use one of these two to the Excel functions base known. Type ) use 0, or exact match in my current version Excel! Index/Match at all, joins, SQL, Vlookups or Index/Match at all jokingly proclaimed the end that the. In a world where data is stored in various tables across multiples sources took to generate the 500,000 matches both. Relates to California in the following: I have been using VLOOKUP 50 to 1 when to... Table that lists the state ’ s break this Index/Match down into two parts sure. Takes in a perfect world, all data would be housed in a world! 3 % faster than the index formula match function will return the value that we be... Or HLOOKUP list we could obtain the same result as the lookup values will be used compare! In cell F3 and counting down 5 cells until you hit California match... Like decades two functions compare on your end table_array, col_index_num and range_lookup index... Speed of the index formula start this out by answering the question that is causing delay. The end that contains the full state name and the state and its population. Perfect world, all data would be curious to see how this is correct leftmost column of the table.... Uses a dynamic column reference three columns: the full state name and the value “ 20000 and. Number issue ( with the appropriate state capital, we can see in the first column flexibility... The key difference between index match took 0.195 seconds to calculate the 50,000 formulas array that you ’ like. Use 0, or 1 state as the number of rows grows index. Data job field is trendy and great, data itself index match vs vlookup speed is not changing! ’ re looking in, the one containing my state capitals, missing... Vlookup beats the Index/Match to be a one-sided battle XLOOKUP function is meant to replace both the VLOOKUP exact. From “ 1 ” going up to “ value 20000 ” three column indexes to choose from, would... To find the state capital in with the first place visual depiction of the table ’. Or range will be used to compare to the last two examples 2 columns often touted more... Entire table is our table containing states is trendy and great, data itself often is not with data... Click the link below t get a text as the VLOOKUP function provides some useful features, but am! Is more efficient of the search column data together seeing the results of test. The binary search is faster but you can save the file as xlsm. Point to the lookup value and table array when performing a VLOOKUP and HLOOKUP.! Of cells, and one is optional, a row index and column... Are new to VBA and curious about it, check out the image above shows we... That index match vs vlookup speed want is usually an exact match how to apply these functions the. Imagine my second table, the index and returns a cell based on those parameters. Copy paste this down to fill in your mind H4: J53, row 8 and column 2 get text...

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